Sitting at the front-desk, the administrative assistant will be responsible for managing reception, office purchasing and greeting/directing visitors and  general administrative duties.

RESPONSIBILITIES: 

• Answering/routing incoming calls, sort/distribute mail, sending out plant-wide communications
• Stock coffee stations, inventory of coffee and office supplies
• Greet and check-in visitors to facility
• Coordinate meeting room schedules and assist in organizing company meetings or events
• Maintain company phone listing, headcount, visitor NDA log, and visitor training logs
• Provide support during client visits, audits and other on-site visitors, such as assisting with visitor travel arrangements, organizing lunches and set-up, and purchasing meeting supplies
• Managing shared visit and facility schedule
• Ensuring visitor compliance with facility, regulatory, and EHS requirements
• Creation and distribution of customer notification letters
• May do some local travel as needed (post-office, office supplies, food pick up, etc.)