Office Administration & Customer Support:

• Act as the first point of contact for customers, suppliers, and vendors.
• Answer phones, greet visitors, and handle inquiries professionally.
• Process incoming and outgoing mail and faxes; manage office supplies inventory.
• Attend weekly meetings to stay updated on production and office activities.
• Maintain organized digital and physical records.

Bookkeeping & Financial Management:

• Manage full-charge bookkeeping duties: accounts payable/receivable, cash receipts, purchase orders.
• Track revenue and profitability, and assist with financial reporting.
• Process time and attendance, expense reports, and returns/credits.
• Ensure accuracy of financial documentation and records.

Logistics Coordination:

• Ensure job files have complete billing and shipping information.
• Coordinate deliveries, shipments, and drive-away services.
• Update production and delivery schedules as needed.
• Enter parts and labor orders into the accounting system (QuickBooks with SOS interface).
• Follow up on overdue orders and assist with inventory management.